ICA: 109th Annual Conference

Meeting FAQs

Q. What is ICA’s federal tax identification number?

A. ICA is a 501 (c) tax-exempt corporation. Our federal tax-identification number is 11-6062801.

Q. What does my member/non-member registration fee include?

A. Fees are per person and include the reception on Sunday, AM break and lunch on Monday, AM break, lunch and the closing reception on Tuesday. ONLY registered exhibitors, attendees will be admitted to these functions. Name badges are required for admittance to all sessions and events.

Q. Can I register my spouse or guest? Who qualifies as a guest? What does the spouse/guest fee include?

A. Yes, you can register your spouse or guest for the Annual Conference. Individuals in an industry-related position, co-workers or associates wishing to attend sessions DO NOT qualify for the guest registration. Registered guests, displaying a conference Guest Badge are invited to attend the following events:

ICA does not allow spouse/guests to register for specific social events.

Q: How do I make changes to my session selections once I have submitted my registration?

A: Should you need to make any changes after submitting your registration, please log in to the registration portal and make these updates. You can select “Forgot Password” to retrieve your password, if needed.

Q. When will the handouts/ materials for my workshop become available?

Speakers must provide their presentations, handouts, and other materials to the ICA headquarters staff no later than September 6, 2019 for inclusion online and in the mobile app. Materials that are submitted after the deadline will be posted as time permits. Materials should be sent posted in the speaker portal. If you are looking for a specific document that is not posted please reach out to the speaker directly.

Please note that not all speakers submit materials.

Delegates should come prepared to each workshop with printed copies of the materials as ICA will not provide copies onsite. We encourage you to print all materials prior to the event.

Prior to the conference, all registered attendees will receive specific instructions on accessing the mobile app via portable devices and an online link. Updated conference materials will also be sent to all registered attendees.

A few days before the start of the conference, a special link with conference updates and session materials will be sent to all registered attendees.

Q. Are speakers/ presenters required to register for the conference?

A. Yes. All speakers/ presenters are required to register online in the appropriate registration category. If you are speaking only, you still need to register. View the registration page for speaker rates.

"Speaking and Leave" refers to those speakers that are ONLY attending the session which they are presenting and does not plan to attend any other workshops and/or social events.

Q. What is the cancellation policy and is it possible to transfer a registration to another delegate?

A. Conference cancellations received by September 6, 2019 will be refunded, less a $100 administrative fee. After that date, cancellations or "no shows" will not be refunded. If you need to cancel your paid meeting registration or transfer your paid registration to another eligible attendee, please log in to the registration portal and make the appropriate revision.